The retention and destruction of documents forms an important part of the records management life cycle. The destruction of documents must be carried out in accordance with established policies and in due course of business to avoid legal penalties should they be required for litigation.
Organisations that collect and hold personal information of individuals like banks, insurance agencies and many government departments are further governed by the Protection of Personal Information Bill According to Section 14 of this bill
(4) A responsible party must destroy or delete a record of personal information or de-identify it as soon as reasonably practicable after the responsible party is no longer authorised to retain the record in terms of subsection (1) or (2).
(5) The destruction or deletion of a record of personal information in terms of
It is therefor important that organisations ensures that records are destroyed according to the provisions of this bill.
Many organisations make use of paper recycling companies to collect paper documents. Many of these recycling companies do not have the facilities to destroy documents immediately. The paper are often dumped and bailed and transported to paper mills for pulping. There are obvious risks in this process and does not comply to the provisions of the bill.
InfoFile Document Solutions can assist organisations to comply to the legal requirements. We provide secure shredding facilities to guarantee that information are destructed in a manner that prevents its reconstruction in an intelligible form.